Secretaries 


Secretaries perform administrative duties/clerical activities using office software and operating other office equipment.


Work: Secretaries perform some or all of the following duties: , Prepare correspondence, invoices, presentations, brochures, publications, reports and related material from shorthand, machine dictation and handwritten copy using computers; Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments and organizations; Schedule and confirm appointments and meetings of employer; Order office supplies and maintain inventory; Answer telephone and electronic enquiries and relay telephone calls and messages;, Set up and maintain manual and computerized information filing systems; Determine and establish office procedures; Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person; Record and prepare minutes of meetings; Arrange travel schedules and make reservations; May compile data, statistics and other information and may conduct research; May organize conferences; May supervise and train other staff in procedures and in use of current software.

Title Examples: Administrative Secretary, Secretary, Stenographer

Useful Secondary School subjects: English, Keyboarding, Computer-related courses

Degrees associated with this career: High School Diploma, Certificate, Diploma

Requirements: To be a secretary (except legal and medical), you must have a high school diploma, and complete a one- to two-year college or other secretarial program, or have previous experience. , To be a legal secretary, you usually need a one- to two-year college program or other specialized course for secretaries or legal secretaries. , To be a medical secretary, you usually need a one- to two-year college program or other specialized course for secretaries or medical secretaries.

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